Vacation

Taking time off can improve health, motivation, relationships, performance and perspective.

Eligibility: All full-time Mountaineers scheduled to work 30 or more hours per week are eligible for paid vacation time, as described below.

• Hourly vacation accrual schedule (non-exempt)

  If you’re a non-exempt Mountaineer, your vacation time is accrued weekly based upon your regularly scheduled work hours and years of service. For detailed policy information, visit MyMAP.

  For the first 6 months of continuous service with IRM, your vacation time is accruing, but it is not visible or available for use until the completion of 6 months of continuous service.

  Years of Service	Vacation Time Accrued
  0 – 4	2 weeks
  5 – 9	3 weeks
  10 – 20	4 weeks
  21+	5 weeks

  Weekly vacation hours earned

  Work Hours Scheduled Each Week	0 – 4	5 – 9	10 – 20	21+
  29 or less	Not eligible	Not eligible	Not eligible	Not eligible
  30	1.15	1.73	2.31	2.88
  31	1.19	1.79	2.38	2.98
  32	1.23	1.85	2.46	3.08
  33	1.27	1.90	2.54	3.18
  34	1.31	1.96	2.62	3.28
  35	1.35	2.02	2.69	3.38
  36	1.38	2.08	2.77	3.45
  37	1.42	2.13	2.85	3.55
  38	1.46	2.19	2.92	3.65
  39	1.50	2.25	3.00	3.75
  40	1.54	2.31	3.08	3.85

  You can accrue up to two times your annual vacation benefit. If your accrued vacation amount reaches the maximum amount, you’ll stop accruing vacation time. Once you use vacation time and fall below the maximum, you’ll resume accruing vacation time until the maximum is reached again.

  Non-exempt employees receive up to a maximum of 80 hours payout of accrued vacation at termination, unless otherwise prohibited by law (i.e., California, Colorado, Illinois, Louisiana, Maine, Massachusetts, Montana, Nebraska, North Dakota, and Rhode Island).

  • Employees who perform federal government work will receive a payout of time earned under the Service Contract Act (SCA), as required by SCA regulations.
  • Union employees are not eligible for vacation time under this policy.

  The Paid Time off Policy can be found on the Mountaineer Assistance Portal, myMAP: Home>Human Resources>My Benefits & Wellbeing>Time for You

• Vacation cash out

  Vacation cash out is available only to non-exempt (hourly) employees in the U.S. with two (2) or more years of service. Employees in this category can cash out 40 hours of vacation time once per calendar year and receive compensation in lieu of taking that time off.

  The vacation cash out benefit is not eligible for inclusion in overtime payment and does not add to the hours worked for overtime calculation purposes. The cash out is used for vacation time only and does not include wellbeing time or floating holidays.

  Employees should contact their direct supervisor if they are interested in a vacation cash out. The employee’s direct supervisor will process the cash out request directly in Workday.

• Employee status change

  Changes in status as an exempt or non-exempt employee will affect your vacation balance.

  Non-exempt > Exempt

  After January 1, 2025: If you transfer from a non-exempt to exempt position, you will forfeit your vacation accrual balance (unless a payout of accrued time is required by law) and immediately become eligible for Flexible Vacation Time under this policy.

  Vacation accrual due to status change in action

  John has been with Iron Mountain for three years and transferred from a non-exempt to exempt position. He will immediately transition to Flexible Vacation Time as an exempt employee.

  Exempt > Non-exempt

  If you transfer from an exempt to a non-exempt position, you will begin to accrue vacation time based on your years of service as of the date of transfer.

  Vacation accrual due to status change in action

  Joan has been with Iron Mountain for three years and is transitioning from an exempt to a non-exempt position. She will now accrue vacation weekly, following the non-exempt accrual schedule.

• 2025 Flexible Vacation (Exempt)

  If you’re an exempt Mountaineer 

  Effective January 1, 2025 all Exempt Mountaineers in the United States and Puerto Rico are eligible for Flexible Vacation Time.  This benefit allows the flexibility for employees to take time off as work needs permit, while continuing to be accountable for driving business results.  

  This plan supports workplace wellbeing values as it offers flexibility for vacation time without concern of running out of vacation days or losing unused vacation accrual. There is not a specified annual allotment or accrual schedule with this plan. 

  For detailed policy information, visit MyMAP.

  The Paid Time off Policy can be found on the Mountaineer Assistance Portal, myMAP: Home>Human Resources>My Benefits & Wellbeing>Time for You.