Vacation

Taking time off can improve health, motivation, relationships, performance and perspective.

Eligibility: All full-time Mountaineers scheduled to work 30 or more hours per week are eligible for paid vacation time, as described below.

• Hourly vacation accrual schedule (non-exempt)

  If you’re a non-exempt Mountaineer, your vacation time is accrued weekly based upon your regularly scheduled work hours and years of service. For detailed policy information, visit MyMAP.

  For the first 6 months of continuous service with IRM, your vacation time is accruing, but it is not visible or available for use until the completion of 6 months of continuous service.

  Years of Service	Vacation Time Accrued
  0 – 4	2 weeks
  5 – 9	3 weeks
  10 – 20	4 weeks
  21+	5 weeks

  Weekly vacation hours earned

  Work Hours Scheduled Each Week	0 – 4	5 – 9	10 – 20	21+
  29 or less	Not eligible	Not eligible	Not eligible	Not eligible
  30	1.15	1.73	2.31	2.88
  31	1.19	1.79	2.38	2.98
  32	1.23	1.85	2.46	3.08
  33	1.27	1.90	2.54	3.18
  34	1.31	1.96	2.62	3.28
  35	1.35	2.02	2.69	3.38
  36	1.38	2.08	2.77	3.45
  37	1.42	2.13	2.85	3.55
  38	1.46	2.19	2.92	3.65
  39	1.50	2.25	3.00	3.75
  40	1.54	2.31	3.08	3.85

  You can accrue up to two times your annual vacation benefit. If your accrued vacation amount reaches the maximum amount, you’ll stop accruing vacation time. Once you use vacation time and fall below the maximum, you’ll resume accruing vacation time until the maximum is reached again.

  Non-exempt employees receive up to a maximum of 80 hours payout of accrued vacation at termination, unless otherwise prohibited by law (i.e., California, Colorado, Illinois, Louisiana, Maine, Massachusetts, Montana, Nebraska, North Dakota, and Rhode Island).

  • Employees who perform federal government work will receive a payout of time earned under the Service Contract Act (SCA), as required by SCA regulations.
  • Union employees are not eligible for vacation time under this policy.

• Vacation cash out

  Vacation cash out is available only to non-exempt (hourly) employees in the U.S. with two (2) or more years of service. Employees in this category can cash out 40 hours of vacation time once per calendar year and receive compensation in lieu of taking that time off.

  The vacation cash out benefit is not eligible for inclusion in overtime payment and does not add to the hours worked for overtime calculation purposes. The cash out is used for vacation time only and does not include wellbeing time or floating holidays.

  Employees should contact their direct supervisor if they are interested in a vacation cash out. The employee’s direct supervisor will process the cash out request directly in Workday.

• 2024 Salaried vacation accrual schedule (Exempt)

  If you’re an exempt Mountaineer in senior manager level and below (Business Support, Operations Support, Professional P1-P4, & Manager M1-M3) job profiles, you receive a weekly accrual of vacation time based on years of service at the beginning of each year. This policy is effective through December 31, 2024. Beginning, January 1, 2025 exempt employees will transition to Flexible Vacation Time.

  Years of Service	0 – 9	10 – 20	21+
  Vacation Allotment	3 weeks (120 hours)	4 weeks (160 hours)	5 weeks (200 hours)
  Weekly Accrual	2.31	3.08	3.85

  You can carry over up to 40 hours of unused time, which must be used by March 31 of each year (except as required by law). Any unused carryover time not used by the deadline will be forfeited.

  For California (CA), Montana (MT), and Colorado (CO) employees, vacation time is accrued weekly. The weekly accrual is your annual vacation allotment divided by 52. CA and MT employees can accrue up to 1.5 times their annual allotment, and CO employees can accrue up to 2 times their annual allotment.

  California and Montana employees

  To comply with state laws, exempt employees (Sr. Manager level and below) in California and Montana can accrue up to 1.5 times their annual vacation benefit. If an employee’s accrued vacation amount reaches the maximum amount, the employee will cease accruing vacation. Once the employee uses vacation and falls below the maximum, they will resume accruing vacation until the maximum is reached again. Employees will accrue vacation on a weekly basis. Unused, accrued vacation is paid out when you leave Iron Mountain.

  Colorado employees

  To comply with state laws, exempt employees (Sr. Manager level and below) in Colorado can accrue up to 2 times their annual vacation benefit. If an employee’s accrued vacation amount reaches the maximum amount, the employee will cease accruing vacation. Once the employee uses vacation and falls below the maximum, they will resume accruing vacation until the maximum is reached again. Employees will accrue vacation on a per period basis. Unused, accrued vacation is paid out when you leave Iron Mountain.

• Employee status change

  Changes in status as an exempt or non-exempt employee will affect your vacation balance.

  Non-exempt > Exempt

  Before January 1, 2025: If you transfer from a non-exempt to exempt position, you will receive vacation accrual on a weekly basis according to your years of service.

  After January 1, 2025: If you transfer from a non-exempt to exempt position, will forfeit your vacation accrual balance (unless a payout of accrued time is required by law) and immediately become eligible for Flexible Vacation Time under this policy.

  Vacation accrual due to status change in action

  John has been with Iron Mountain for three years and transferred from a non-exempt to exempt position. He will immediately transition to Flexible Vacation Time as an exempt employee.

  Exempt > Non-exempt

  If you transfer from an exempt to a non-exempt position, you will begin to accrue vacation time based on your years of service as of the date of transfer.

  Vacation accrual due to status change in action

  Joan has been with Iron Mountain for three years and is transitioning from an exempt to a non-exempt position. She will now accrue vacation weekly, following the non-exempt accrual schedule.

• 2024 New hire vacation (Exempt)

  If you're an exempt new hire in 2024 in senior manager level and below job profiles, you earn paid vacation time when you come on board. The amount is prorated based on your hire date. Please note that beginning January 1, 2025, you will become eligible for Flexible Vacation Time. For detailed policy information, visit MyMAP.

  Hire Date	January 1 – June 30	July 1 – September 30	October 1 – December 31
  Vacation Allotment	3 weeks	2 weeks	1 week

• 2025 Flexible Vacation (Exempt)

  If you’re an exempt Mountaineer 

  Effective January 1, 2024 Mountaineers with job classification of Director and above (global job architecture levels of P5/6 or M4/5 or above) in the United States and Puerto Rico became eligible for Flexible Vacation Time.

  Effective January 1, 2025 all remaining Exempt Mountaineers in the United States and Puerto Rico are eligible for Flexible Vacation Time.  This benefit allows the flexibility for employees to take time off as work needs permit, while continuing to be accountable for driving business results.  

  This plan supports workplace wellbeing values as it offers flexibility for vacation time without concern of running out of vacation days or losing unused vacation accrual. There is not a specified annual allotment or accrual schedule with this plan. 

  For detailed policy information, visit MyMAP.